Title: Automate administration with AI: a working prototype in six days | AI Heroes URL: https://aiheroes.io/en/automate-administration Description: Invoices, work orders, requests and contracts read, checked and processed automatically. Kwakkel BV: a working prototype on its own data in six days. Start sprint from €8,000. # Less retyping, more time for customers AI Heroes builds software that reads, checks and processes invoices, work orders, requests and contracts in your own systems. The first step is a six-day start sprint, from €8,000. Plan a start sprint How to start ## What we automate - Reading documents · PDFs, scans, email and Excel: the data comes out without retyping. - Checking the data · Against your own system: is the amount right, does the customer exist, does the order fit. - Booking it or getting it ready · In your accounting system, ERP or CRM, or ready for a colleague to approve with one click. - Exceptions to a colleague · Whatever does not add up or is uncertain is shown to a person, with the reason. - Hand-overs without double work · Work moves between departments without anyone entering it again. ## How to start: the start sprint In six days there is a prototype that handles a real administrative step on your own documents. We show it to the people who do the work today, so they can say what is still missing. - 6 days: from question to result - €8,000: fixed price, for every way in - 2 weeks: from the first call to the start After six days you have A working prototype on your own documents, a demo for your team and the business case on one page: the hours it saves, what the build costs and when it pays for itself. [How the start sprint works](https://aiheroes.io/en/start-sprint) Then we build in two-week sprints, from €15,000. Case · Kwakkel BV ## From question to working prototype in six days Kwakkel BV wanted to see whether the manual administrative work could go, and did not want to read it in a report. Within six days a prototype was running on their own records, with the business case on one page. - 6: days from question to working prototype Kwakkel keeps the prototype, the plan and the business case, and decides when the build starts. [Read the case](https://aiheroes.io/en/cases/kwakkel) ## More of our work - Case · IC Commerce · [From WooCommerce to a platform of its own, automated step by step](https://aiheroes.io/en/cases/ic-commerce) · IC Commerce wanted to grow without the manual work growing with it. We replaced the WooCommerce shop with a platform of its own and automated the work around it step by step, each step running alongside the existing work first. · Read the case ## Included in every build - Business case first · Before we build, you know what it costs, what it returns and when it pays for itself. - Compliance by design · AI Act classification, logging, human oversight and European hosting are part of the design. - Your people can work with it · We train the team that will use the system on the system itself. That also covers Article 4 of the AI Act. - Not tied to one AI vendor · You can switch AI models without rebuilding. Everything comes with documentation. What matters most here: you know in advance how many hours it saves, and your people help shape what gets built. [How we work](https://aiheroes.io/en/how-we-work) ## Frequently asked questions ### Which documents can it read? PDFs, scans, email and Excel files. Handwritten documents only after a test in the start sprint. ### How reliable is it? We measure that in the start sprint on your own documents. Whatever the system is not sure about, it puts to a colleague, so nothing slips through unseen. ### Does it work with our accounting or ERP package? Usually, yes. We connect to what you have; see [connecting AI to your systems](https://aiheroes.io/en/ai-integration). ### What happens to sensitive data? It stays in Europe, or on your own servers if needed. See [AI on your own servers](https://aiheroes.io/en/ai-on-your-own-servers). ### What does it cost? The start sprint costs from €8,000. A build starts from €15,000; the amount for your situation is in the business case after the start sprint. Who leads this at AI Heroes David Homan Co-Founder, software and compliance David leads the build, from prototype to a system that runs in your own landscape. AI Act classification, logging, security and hosting are built into the design from the start. [The team](https://aiheroes.io/en/about/team) [LinkedIn](https://www.linkedin.com/in/davidnhoman) ## Tell us what you want to build You will hear from us within 24 hours, usually with a proposal for a start sprint. [info@aiheroes.io](mailto:info@aiheroes.io) [+31 50 200 3373](tel:+31502003373) ### Book an introduction - [Frans Hoorn Business case and scoping](https://calendar.app.google/juFpF3MDmikH4BVS8) - [David Homan Build, hosting and compliance](https://calendar.app.google/GcA1oBNwzyFZtW5W6) - [Jan Brusse Adoption and training for your team](https://calendar.app.google/un3fLvb7ht4f7PBWA)