“We are done with our current package. We want something that fits.”
The system is too expensive for what it does, too slow for how you now work, or so old that nobody dares to touch it any more. We build what does fit, alongside the old one, and only switch the old one off once the new one runs.
For organisations with a system that holds back growth and an owner who can decide on the replacement.
What we replace
Four situations we come across often.
Overpriced SaaS package
A subscription where you use 20% and pay for 100%, with features that force your organisation into a straitjacket.
Outdated custom system
The system a supplier built once and that nobody dares to touch any more. Rebuilt, with the knowledge of today and with the integrations the first system never had.
Spreadsheets and loose tools
The planning in Excel, the customer details in three mailboxes, the work orders on paper. One system that follows the work, rather than the other way round.
Platform that does not grow with you
A web shop or portal that can no longer handle what the organisation now does.
How we replace
Start sprint
Week 1
We map what the current system does, what parts of it are used and what it is connected to. Outcome: an architecture, a phased migration plan and the business case on one page.
More about the start sprint →Build alongside the old
Weeks 2 to 12
The new system grows in sprints, alongside the old one. Integrations with ERP, CRM and the rest of the landscape first, so the transition is no big bang. Data moves over in parts, under control.
Switch over and hand over
Delivery
The team that works with it is trained before the switch. The old system goes off once the new one runs. Everything is documented.
Where we have proved it
Work by the current team.
Integrations
The landscape first, then the system
Most replacements fail on the integrations rather than on the new system. That is why we map them first in the start sprint and build them first. ERP, CRM, Microsoft 365, accounting, the tool of that one department: the new system fits into the landscape before it replaces anything.
Frequently asked questions
Is replacing not more expensive than keeping the subscription? ▾
How does the data move over? ▾
What if the old system is tied to everything? ▾
How long does a replacement take? ▾
Will we end up tied again? ▾
The other entries
The AI Heroes standard
Included in every build
- 01
Business case first
Before we build, you know what it costs, what it returns and when it pays back.
- 02
Compliance from the drawing board
AI Act classification, logging, human oversight and European hosting are part of the design.
- 03
Your people can work with it
We train the team that will use the system on that system. That also meets Article 4 of the EU AI Act.
- 04
Not tied to one AI vendor
You can switch AI models without rebuilding. Everything comes with documentation.
